Sales & Inventory System Book a walkthrough

Know where every peso went. Today, not at year end.

Sales, stock, cash and the BIR books in one system for Philippine trading businesses. Every sale updates everything at once, so the numbers you decide on are the numbers that actually happened.

Book a 30-minute walkthrough See what owners see

Built for distributors, dealers and solar and electrical suppliers. Runs in any browser.

One sale at the counter1 × Hybrid inverter 5 kW, on 30-day terms
₱42,000.00
  1. Stock on handSerial number recorded to the customer−1 unit
  2. ReceivablesDue in 30 days, on the aging report+₱42,000.00
  3. Output VAT12% taken out of the VAT-inclusive price₱4,500.00
  4. Cost of salesIncluding freight, duties and brokerage₱28,125.00
  5. Gross profit25% of the sale before VAT+₱9,375.00
  6. General ledgerA balanced journal entry, posted by itselfPosted
  7. BIR Sales BookOn your registered Sales Invoice seriesListed
Typed once. Seven records updated.No re-encoding.

You are already paying for not having a system. Just quietly.

Spreadsheets, notebooks and month-end catch-up feel free. These are what they cost a trading business.

How it works nowWhat it costs youWith Sales & Inventory System
Prices are worked out by hand from the supplier priceFreight, duties and the peso's moves never reach the selling price. Margin leaks without anyone noticing.Shipping, customs and brokerage are added to cost, and prices update by your own formula, VAT included.
"Who still owes us?" needs a call to the cashierReceivables grow old until they turn into bad debts.Aging by days past due, statements of account and overdue reminders, current to the minute.
Stock is counted once a yearMissing units and slow movers stay hidden for months, with your cash tied up in them.Stock per warehouse, every serial number traced from supplier to customer, and counts that post their differences.
The bookkeeper re-types every receipt at month endLate books, encoding errors and late BIR filings, with the penalties that follow.Every document posts its own entry. The BIR books, 2307s and SLSP come straight from the system.
Records can be changed or deleted quietlyNo way to prove what happened, or who did it.Nothing is deleted: mistakes are voided with a reason, and every action is logged under a named user.

Open it with your coffee. Know how the business is doing.

Owners and investors get their own view-only access. Every sign-in opens a page made for you.

  • Today's figures from the booksCash, sales against last month, gross profit, receivables, payables and the value of your stock.
  • The reports to read, in orderAging, income statement, balance sheet, cash flow and inventory valuation, one click each, in Excel or PDF.
  • Reports that come to youHave last month's income statement emailed to you on the first of the month.

Six reasons owners put their business on it

Each one protects something you already care about: margin, cash, stock, compliance, control and the value of your company.

Margins you can trust

Imports from China or anywhere else: freight, duties and brokerage go into cost, foreign-currency bills are booked at the day's rate, and your SRP, dealer and wholesale prices follow by formula with VAT on top.

Sales that turn into cash

Credit limits at the counter, aging by days past due, statements and reminders, customer deposits applied to later invoices, and bank reconciliations that prove the balance every month.

Every unit accounted for

Stock per warehouse, serial numbers and lots from the supplier's delivery to your customer's invoice, warranty claims followed to the supplier's credit, and stock value that agrees with the books.

BIR-ready, every day

Invoices and receipts on your registered series, the six books of accounts, VAT summary, Form 2307 per payee, the alphalist and SLSP, prepared from the same records your staff already enter.

Controls that protect your money

Each person has their own login and only the access their job needs. Voids, price overrides and approvals go to people you choose, closed months stay closed, and every action is in the audit log.

A company investors can read

Financial statements as of any date, traceable to each document. When you raise capital, borrow or sell a stake, you answer due diligence in days, not months.

Made for how business is done in the Philippines

Not a foreign system with a peso sign added. The rules your accountant and the BIR work with are built in.

  • VAT-inclusive pricing, with VATable, exempt and zero-rated sales
  • Acknowledgement Receipts marked not valid for claim of input tax
  • Expanded withholding by ATC, with printable 2307s
  • Creditable withholding recorded on collections
  • Import VAT and customs duties handled at landed cost
  • Suppliers billing in yuan or US dollars
  • GCash, bank transfer, check and cash
  • Solar and installation projects, billed by milestone
  • A portal where your dealers order online
  • Amounts in words on every check voucher

Registering the system, your receipts and your books with the BIR, and filing on time, remain your company's responsibility. The system gives your accountant the records to do it.

From paper to live, without stopping the business

Your staff keep selling while the system is set up. You switch over only when the numbers agree.

  1. See it with your own productsA 30-minute walkthrough of a full day: a delivery, a sale, a collection, an expense and your owner's page.
  2. Set it upYour products, customers, suppliers, opening stock and balances, imported from Excel.
  3. Run a parallel monthKeep your old records alongside until sales, stock, VAT and the trial balance agree.
  4. Go live and review monthlyStaff work in the system; you read your page every week and the statements every month.

Stop guessing where the money went.

Book a walkthrough and see your own business the way an investor would: every peso accounted for, every day.

Book a 30-minute walkthrough
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